How to Unshare an Excel File
Unsharing an Excel file is a simple process that involves accessing the sharing settings and disabling the sharing feature. This task can be completed in just a few steps. Once done, the file returns to its default, non-shared state. Here’s how you can do it.
How to Unshare an Excel File
Let’s dive into the specific steps you’ll need to follow to unshare an Excel file. Completing these steps will ensure that only you have access to make edits to the document.
Step 1: Open the Excel file
Open the Excel file you want to unshare by double-clicking it.
Make sure to open the file from your local drive or network location where it is stored.
Step 2: Go to the "Review" tab
Click on the "Review" tab located at the top of the Excel window.
The "Review" tab contains various tools for managing the sharing and protection settings of your file.
Step 3: Click on "Share Workbook"
Under the "Review" tab, find and click the "Share Workbook" button.
This will open the Share Workbook dialog box where you can see the list of users who currently have access to the file.
Step 4: Uncheck "Allow changes by more than one user at the same time"
In the Share Workbook dialog box, uncheck the box that says "Allow changes by more than one user at the same time."
This action will disable the sharing feature, restricting the file’s access to only you.
Step 5: Click "OK" and save the file
Click "OK" to apply the changes, and then save the Excel file.
Saving the file confirms that the sharing settings have been updated and the file is now unshared.
After you complete these steps, the Excel file will no longer be shared. Only you will be able to make changes to the document, and any other users will lose their editing permissions.
Tips for Unsharing an Excel File
- Always save a backup before making changes to the sharing settings.
- Inform other users that the file will be unshared to prevent loss of unsaved work.
- Use "Track Changes" to monitor who made edits before unsharing.
- Consider password-protecting the file for added security post-unsharing.
- Check the file for any pending changes from other users before unsharing.
Frequently Asked Questions
What happens to tracked changes when I unshare an Excel file?
Tracked changes will remain in the document, but only you will be able to approve or reject them.
Can I re-share the file after unsharing it?
Yes, you can re-enable sharing by going back to the "Share Workbook" option and checking the "Allow changes by more than one user at the same time" box.
Will unsharing a file affect the data in my workbook?
No, unsharing a file will not affect the actual data within the workbook; it only changes the access permissions.
How do I know if my file is shared?
Open the file and go to the "Review" tab. Click on "Share Workbook" to see if the option "Allow changes by more than one user at the same time" is checked.
Can I unshare a file that is located on a cloud service like OneDrive?
Yes, the steps are the same, but you may need to ensure that you have the appropriate permissions to change sharing settings.
Summary
- Open the Excel file.
- Go to the "Review" tab.
- Click on "Share Workbook."
- Uncheck "Allow changes by more than one user at the same time."
- Click "OK" and save the file.
Conclusion
Unsharing an Excel file is a straightforward task that ensures your document is exclusively yours to edit. By following the steps outlined in this guide, you can easily revert any shared workbook back to a non-shared state. This is particularly useful when you want to finalize a document or keep sensitive information more secure. Remember to communicate with any collaborators before making this change to avoid disruptions.
For more advanced Excel tips and tricks, such as protecting your files or using collaborative features effectively, consider exploring our other articles. By mastering these functionalities, you’ll enhance your productivity and safeguard your important data. So go ahead, unshare that Excel file, and take full control of your document!
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.